Letters

The following steps describe how to enter a letter exchange event. The following elements are involved in the procedure:

  • Artifact: the physical presentation of the letter
  • Source: the content of the letter
  • Event: the Move of the letter from one place to another
  • Place: Start or end point of the letter exchange
  • Actor: Sender/recipient of the letter
  • Type: used for classification, can be extended by users

Adding an artifact

The created artifact is the physical presentation of the letter and the following data concerns the object e.g. the begin date would be the creation of the letter, the description can be used to record e.g. the material of the object.

  • Click on Artifact in the Menu and create a new entry by using the + Artifact button
  • Choose a descriptive name
  • Select an appropriate Type from the list, e.g. letter
  • Add further information as date or description if available
  • Press Insert to save the entry

Adding a source

With Source you can record the content of said letter. For example, if there are copies of the letter, they all have the same text (= source).

  • Click on Source in the menu and create a new entry by using the + Source button
  • Choose a descriptive name
  • Select an appropriate Type from the list
  • Click on Artifact and choose the before created letter from the list
  • Press Insert to save the entry

It is important to link the artifact to the source in this way to reflect that it is the source written on the letter. If you would link it using the tab Artifact it means the source refers to the artifact instead.

Adding the move event

This creates an entry concerning the movement of the letter.

  • After saving the source, you can see the linked artifact with its name in the source view and click on it
  • In the artifact view click on the Event tab in the menu and create a new move with the + Move button
  • Choose a descriptive name
  • Select an appropriate Type from the list, e.g. letter exchange
  • With from and to you can choose the starting and ending location of the move
  • The respective artifact should already be preset
  • If available, enter the dates for the letter exchange
  • Press Insert to save the entry

Adding sender and recipient

Now you can link one actor at a time to the move event by the following steps.

  • Open the created event by clicking on it in the event tab of the move
  • Click on the Actor tab
  • Either link an already entered person with Link or create a new one with + Person button
  • When entering the involvement information, choose the actor and add the respective type (sender/recipient)
  • Press Insert to save the entry