Journey

A journey can be tracked in OpenAtlas as a series of move events as described in the following steps. For more information on move events in general see this tutorial. On move events concerning artifacts, have a look at the letter tutorial.

The following steps describe how to enter a journey as special case of a move events. To create a new move event the following elements are involved in the procedure:

• Actor: The person/persons that moved/went on a journey

• Event: The Move of a letter or person from one place to another

• Place: Start or end point of the move event

• Type: Used for classification, list of types can be extended by users

Adding actors

If not all actors involved in the journey were entered into the database already, add them via a click on the respective tab in the menu. Here, click the + Person button to get to the form. As for all other forms, at least a name is required to save the data.

Adding locations

If not all locations involved in the journey were already entered into the database, add them via a click on the respective tab in the menu. Here, click the + Place button to get to the form. As for all other forms, at least a name is required to save the data.

Creating the move event

The following steps will create a move event:

• Click on the Event tab in the menu then use the + Move button

• Fill out the form, for more information see the move event tutorial.

• Link one or more persons that went on the trip

• Please also note: Use preceding event to document multiple parts of a trip. Unlike sub events, these can be put in chronological order. Use sub events to capture events that happen at the same time (for more information see move event tutorial).

• Click the Insert button to save the data or Insert and continue button to save and start to enter another move event

Link actors to the journey

Already entered persons (and artifacts) can be added at the event form which creates a moved by relation to the event. Unfortunately this is not possible for groups in the current version of CIDOC CRM.

Alternatively, actors (persons and groups) can be added via the actor tab where it is also possible to create new actor entities via the + Person and + Group button. In this case a more general participated at relation will be created between actors and events. It is also possible to add additional information:

• Via type you can define the role of an actor in a journey; if there is no suitable type in the list, a new one can be created depending on the user’s OpenAtlas status. For more see the types tutorial.

• The actor can be changed afterwards via the Change button

• In addition, dates for a participation (in case they differ from the event) and a free text description can be added